BBTS Conference 2021


Submission Instructions & Guidelines

Abstract submissions are now closed


BBTS ANNUAL CONFERENCE 2021

GUIDANCE ON HOW TO WRITE AN ABSTRACT

It might seem like a daunting task, especially if you area novice, but hopefully our guide will help to break this down for you into manageable steps to help you write a successful poster abstract, which can then be developed into a great poster.

The purpose of the abstract

Poster abstracts generally serve two main functions:

  1. When poster abstracts are submitted for conference presentation, an abstract review committee will review each abstract to consider the relevance, originality, and the quality of the abstract. Abstracts may be rejected if they are poorly written or fail to include sufficient information.
  2. The abstract provides a summary to conference attendees of the posters being presented and helps them to choose which posters to view.

First, make sure you are fully aware of the BBTS 2021 abstract submission instructions, terms, and conditions.

It is important that you follow the above instructions, terms and conditions. If you are not sure and need further clarification, please contact bbts@conferencecollective.co.uk

Next, decide your topic...

An important initial step is to decide the topic or theme for your abstract, and ultimately your poster. For example, will it be about apiece of research you have been involved in, or will it focus on an interesting case study, a quality improvement audit, or an aspect of patient safety? Whatever you choose, the work you present must be original. You will also need to consider what will interest the conference delegates, what relevance is to them and what learning they can take away from your work.

Consider the key elements that the abstract must include.

Whilst the poster abstract is a summary of what will be viewed in the poster, it must also be a stand-alone document in its own right, as your abstract will be published in the BBTS Journal of Transfusion Medicine. It’s therefore important to remember that this publication means that your abstract will last long after the poster has been displayed, so it needs to be well written and factually correct. For this reason, the abstract is not simply a summary of key findings, and you should avoid the use of phrases such as ‘evidence will be presented’. A good abstract needs to concisely set the scene, summarise what has been done and the key findings and convey the main messages. Careful planning of the abstract is therefore essential. 

Then, consider the structure of your abstract...

A good abstract is the first hook encouraging people to read your poster. Careful structure can help you to summarise your work as succinctly as possible and can help readers to easily navigate your abstract.

In scientific and clinical publications, it is usual to split the abstract into specific sections/headings. One example of this is: Introduction, Methods, Results and Discussion (IMRaD). However, you may use different sections/headings as appropriate for your particular project.

You should include any reference(s) within your abstract that are essential to the content. For example, if your project originated from the findings of another published article then you must include a reference to this original work. 

Don’t forget the importance of the abstract title!

Many people will only read the title when searching for publications relevant to their own research and reading. Therefore, it needs to be as succinct as possible while still conveying the content and objectively describing the abstract.

Try to avoid the use of extra words such as ‘a study in…’or ‘looking at’, but also do not be too general. ‘Transfusion Related Acute Lung Injury (TRALI)’ or ‘Transfusion Microbiology’ are too vague; this would not encapsulate what aspect of TRALI or Transfusion Microbiology are covered. Also remember that people using electronic search engines will search using keywords, so ensure you have considered what they are most likely to be. 

Avoid using abbreviations, jargon, or proprietary terms. 


Helpful Tips

Remember to:

Top three mistakes to avoid:


Abstract Categories 

When you submit your completed abstract, you will need to choose an abstract category. This is important for two key reasons:

Take some time to consider which category best suits the subject matter of your poster. Also consider who your main audience will likely be, and which category they are most likely to focus on. 

It should be noted that the BBTS abstract committee reserves the right to move abstracts to a different category if deemed appropriate. 

The abstract categories for the BBTS Annual Conference 2021 are:

01.  Blood Donation (including donor safety)

02.  Components, Donation Testing and Safety, Tissues, Cells and Cellular Therapies

03.   Diagnostic Science and Technology

04.   Education and Training

05.   Patient Blood Management (PBM)

06.  Quality, Regulation and Governance (including patient safety)

Abstract Selection Criteria

Your submitted abstract will peer-reviewed by an abstract review panel.

This panel will comment on whether your abstract should be accepted or rejected.

Final acceptance or rejection decisions will be at the discretion of the BBTS Conference Abstract and Poster Committee. 

It will therefore be helpful for you to consider what selection criteria this abstract review panel will be using.

GOOD LUCK!

We look forward to receiving your abstract and seeing your poster at the BBTS Annual Conference 2021. 


BURSARY OPPORTUNITIES

If you wish to apply for  the following bursary opportunity, you must meet the application criteria and select this option when submitting your abstract.

Margaret Kenwright Award

This is awarded to an individual under 40, living and working in the UK, with the highest scoring abstract in their chosen category. Find out more >


GUIDANCE ON HOW TO DEVELOP AND PRESENT A POSTER AND POSTER JUDGING CRITERIA 

If you have previously attended conferences where posters are presented, think about which ones have stood out for you:

  • What was the poster about? How was the information presented? What was it about the poster that caught your eye? 

The chances are the following were true:

  • The title was clear and to the point.
  • Important information was easily readable, with appropriate font size and            style.
  • Good use of colours.
  • The text was clear and to the point – it told you a ‘story’.
  • Use of bullets, numbering and headlines made it easy to read.
  • Effective use of graphics or other visuals.
  • Consistent and clean layout. 

Tips on preparing a good conference poster can be found at:

https://www.rpharms.com/Portals/0/RPS%20document%20library/Open%20access/Research/rpsresearchposterguidance.pdf?ver=2017-02-27-211839-860

https://blogs.lse.ac.uk/impactofsocialsciences/2018/05/11/how-to-design-an-award-winning-conference-poster/

https://www.ncbi.nlm.nih.gov/pmc/articles/PMC5714380/

https://amee.org/getattachment/Conferences/AMEE-2019/Abstracts/eG40_Electronic.pdf 

Remember, the BBTS Annual Conference 2021 is a virtual conference.

You will not need to get your poster printed, but it will need to look good on a computer, laptop or other digital devices screen.

Conference poster presentation

In order to ‘present’ your poster, you will also be invited to submit an optional short pre-recorded presentation, to further illustrate your work and key findings.

The aim of this presentation is to supplement your poster, adding clarity and expanding any discussions or confidence of results or findings. You should not include any new or additional data or methodology.

This presentation recording must be less than 3-minutes in length. We recommend that you should use no more than three slides and PowerPoint animations are permitted. Guidance on producing your PowerPoint recording is available below.

 Guidance for PowerPoint Recording of your presentation

In addition, conference participants will also be able to contact the poster authors using the BBTS digital conference platform to ask questions or to discuss the poster. 

Poster submission

Details of how to submit your poster, and the optional PowerPoint presentation, will be sent to you following acceptance of your abstract. 

Poster judging

Your poster will automatically be included in the poster competition.

One poster from each abstract category will be awarded ‘best poster’. Winning posters will be announced at the BBTS Annual Conference 2021 Poster Session on Tuesday 14th September, with the poster, abstract and (if available) PowerPoint presentation being shown as part of the conference programme.

It will therefore be helpful for you to consider what selection criteria the poster judges will be using.

•             Merit –how relevant is the poster? Is it interesting and factually correct? Are                    the aims / objectives clearly stated?

•             Originality– how original is the poster?

•             Methods –how well have the study methods been described? Are these                          methods relevant?

•             Results /conclusions - Are the results tangible? Are there strong conclusions,                outcomes and/or recommendations?

•             Display –is there good use of clear text, headings, images, tables and figures.                Does the poster flow well with effective use of space and is there good use of                colours.

•             PowerPoint presentation (optional) – is this clear, concise and to the point,                    acting as a supplement to the poster? Is there a clear ‘take home’ message?

Withdrawal Conditions & Change of Presenter
Written notice must be submitted by 31 July for all withdrawals and change of presenters, contact BBTS@conferencecollective.co.uk